Collaboration tools for board meetings can help teams that are dispersed across the globe discuss and solve issues as if they were sitting in the same room. However, these tools need to be easy-to-use, effective and secure. Meeting preparation and follow-up after the meeting should be as simple and efficient as possible.
A few years ago, tools for team collaboration such as Skype, Google Docs or Yammer were sufficient to facilitate meetings and discussions. These tools are not adequate to meet the demands of modern boards. Board members demand more from their tools for managing boards than just document sharing and discussion forums. New software for board meetings is designed to meet these requirements and help businesses get the most value from their meetings and decision making processes.
The best tools for board level collaboration are simple and easily customizable, allowing users of all technical skills to quickly learn the software. A lot of these software tools offer advanced features that facilitate a wide range of pre – and post-meeting activities. Some even include immersive and interactive virtual meetings. Some integrate revenue management software to provide real-time financial information that help boards understand business trends and their impact on their decision-making.
A simple process of scheduling and keeping meeting materials in archives is one of the most crucial features of any board management software. Certain solutions allow board members to sign documents electronically, while others allow for meeting notes and annotations to be shared. Some software also provides greater security by allowing administrators to limit access to certain board members and/or meetings.