Document sharing is an essential part of collaborative business processes. If it is not done properly it could give hackers the opportunity to steal sensitive documents.
Secure Document Sharing is the sharing and distribution of data that is deemed private or confidential. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes documents that are in progress and circulated to colleagues as part of a collaborative or review process. This is typically done in conjunction with M&A activities and requires a solution to allow the exchange of large files in a secure online environment, and one that protects archived and work-in progress documents as well as the collaborative process itself.
The most common approach is to use cloud-based secure file sharing solutions that allow users to access online files in a controlled way (e.g. printing, copying, or screenshot prevention). It also allows for precise control over shared folders and files, and can enable sophisticated security features like audit trails as well as encrypted.
Another option is peer-to-peer (P2P) document sharing, which allows computers to connect with each and transfer files directly without hosting them on an centralized server. It offers some benefits such as a lower storage requirement as well as speedy transfer speeds and a more customizable user experience. It also poses serious risks such as the accidental release of private information, malware, viruses, and worms. It is not recommended for use in environments that are subject to stringent compliance regulations. Mimecast’s Secure Document Sharing solution provides a secure method for teams to share files with outside parties, as well as internally across the company. It can be triggered manually or automatically, based on administrator-defined policies. It also allows for different levels of access and collaboration to conform to https://virtual-datarooms.org/what-every-portuguese-business-needs-on-their-manda-documents-checklist-a-comprehensive-guide/ organizational governance and best practices for secure sharing of documents.